Digitize Your Entire Procure-to-Pay
Process with a Unified Vendor Portal

One platform to manage vendor onboarding, approvals, RFQs, purchase orders, gate entries, and invoices — with seamless integration into your existing ERP.

Trusted by Leading Enterprises

Trusted by leading enterprises across manufacturing, automotive, pharma, and energy sectors

About the Platform

A Unified Platform to Manage Every Vendor Touchpoint

Manual procurement processes cost time, create errors, and break audit trails. Webtel’s Vendor Portal replaces email- and Excel-driven chaos with a centralized, fully trackable system — from onboarding to invoice.

Eliminate manual entries and duplicate data

Centralize approvals, documents, and communication.

Stay audit-ready with a real-time, digital trail

ERP-agnostic — works with SAP, Oracle, Navision, and more

Built for Scale: A Vendor Management Suite That Works Across Functions, Plants, and ERPs

Module 1: Vendor Onboarding & Master Data

Onboard vendors, validate KYC, sync masters to ERP

Allow vendors to self-register via link/WhatsApp. Smart forms
auto-validate PAN, GSTIN, MSME, IFSC. Create clean vendor masters from Day 1.

✅ Self-service vendor onboarding
✅ API validation (GSTIN, PAN, etc.)
✅ Auto master sync to ERP

Module 2: Custom Approval Workflows

Automate and Track Every Approval — Without Chasing

Define matrix-based approvals by spend, vendor type, or location. Get audit trails with every decision and eliminate bottlenecks.

✅ Multi-level routing (sequential
/parallel)
✅ Audit trails for every action
✅ Role-based notifications

Module 3: RFQ to
PR-PO Workflow

From Vendor Quotes to Purchase Orders — All in One Flow

Send RFQs to vendors, compare quotes in-platform, and convert approved PRs into POs with full traceability.

✅ RFQ to multiple vendors
✅ Auto quote comparison
✅ Convert PRs to POs with logs

Module 4: Gate Entry & Inward Automation

Digitize Gate Entry and Catch Errors Before They Happen

Scan E-Way Bills or ASNs to start inward. Auto-validate quantity, cost, tax — sync GRN, trigger QC, and park invoice for finance.

✅ Scan-based gate entry
✅ 6-way matching with ERP
✅ Real-time QC + invoice sync

Module 5: Vendor Scorecards

Track Every Vendor on Delivery, Quality, and Responsiveness

Get real-time vendor ratings from actual ERP data. Spot high performers and SLA violators instantly.

✅ Delivery + QC score
✅ SLA adherence
✅ Monthly and historical views

Module 6: Grievance Management

Close the Loop on Vendor Grievances, Fast

Let vendors raise tickets directly in the portal. Internal teams track, escalate, and close grievances with SLA-based workflows.

✅ Vendor ticketing
✅ SLA workflows
✅ Escalation tracking

Built for CIOs, CFOs, and Procurement Leaders

Procurement Teams:

Manage vendors, RFQs, PRs & POs in one portal
Reduce cycle time and procurement delays

Store & Security:

Digital gate entry eliminates mismatches
Instant GRN generation and transparency

Finance & Accounts:

Real-time invoice validation linked to GRN
Full audit trail, fewer disputes

CIO/CFO View:

Dashboard-level visibility across the lifecycle
Secure, scalable platform with enterprise-grade controls

Maximize visibility. Reduce costs.
Unlock 10x procurement productivity.

Let us show you how India’s top enterprises are transforming vendor operations — from onboarding to GRN — with Webtel’s intelligent, ERP-integrated portal.

Seamless Integration with Any ERP — Without Disruption

Webtel Vendor Portal integrates with most ERP systems whether you’re using SAP, Oracle, Navision, and more . The platform plugs in smoothly without disrupting your workflows.

Flexible deployment

Secure,
role-based access

Built for multi-location & multi-plant enterprises

What Makes Webtel Different

Digitize Procurement. Drive Efficiency. Start with a Demo.

CONTACT US

What happens next?

1. An expert will reach out to you to discuss your specific needs and requirements.

2. As required, we will sign an NDA to ensure any sensitive information is kept secure and confidential.

3.We'll work with you to prepare a customized proposal based on the project's scope, timeline, and budget.

Digitize Your Entire Procure-to-Pay Process with a Unified Vendor Portal